A board meeting is an official gathering that brings together the senior management of an organisation to discuss governance control, oversight and decision-making. These meetings are often scheduled regularly, like quarterly or monthly, and may also be ad hoc to discuss urgent issues.
A well-planned agenda for meetings ensures that the boardroom session runs smoothly, and that the most important issues are discussed within the time frame available. It is also essential to keep the minutes of meetings concise and clear, so that board members can review them later or pass to other stakeholders.
The most productive meetings end with the list of follow-up tasks and action items for the board to consider between meetings. Boardable’s Minutes Maker allows you to quickly create and publish the notes of board meetings for distribution. The Task Manager lets you assign specific tasks to board members. Make sure that the attendees are aware of their roles and responsibilities by handing out minutes quickly, ideally within a week of the next meeting.
It’s important to foster an environment of respect and collaboration. Encourage different perspectives and use the tools of communication offered by the board portal to encourage active listening and prevent miscommunication.
It is also beneficial to hold regular informal meetups outside of the boardroom, to create conversations and camaraderie during www.boardroomprogram.com/how-to-find-the-most-suitable-virtual-data-rooms-for-ma/ your formal meetings. This is especially useful if your company has a global presence. You can bring the board to operational locations to observe how things are executed in the field. This will allow the board members become more engaged in the company and boost the company’s bottom line.