Online board meetings are a useful solution for the non-profit board members’ hectic schedules. They help attendees avoid traffic stress, juggle meeting deadlines, and eliminate travel expenses. With a few simple rules, an online board meeting is as effective as a face to face one.
It is important to utilize tools which make the meeting more engaging and lively. Video communication with attendees could increase engagement as it enables participants to understand body language and non-verbal communication. Instant messengers can also be used to keep the conversation flowing. Finally, requiring all attendees to announce their presence at the beginning of each meeting can ensure that they are recognized and heard throughout the meeting.
The agenda should be carefully planned to ensure that it is clear what issues are to be discussed and how they will be dealt with. According to the Nonprofit Learning Labs it is Full Report recommended that agendas be a little less than 20% to allow for more time for discussion and interaction.
A virtual format also gives new opportunities to participants who would otherwise be excluded because of time or financial constraints. This allows the board to include new perspectives and ideas that result in more informed decisions. The meeting is also able to expand its reach by eliminating physical barriers. Boards with dashboards can help attendees prepare for meetings and offer additional data to discuss.